As the different AC2 core activities develop, several documents will be produced. For example the CSO group may have different kinds of examples of incubators and templates for agreements. Overtime the State Wide Articulation group will produce multiple documents that describe how to set up agreements and have example templates that others can use in their specific cases. To support this work, we needed a way to store and share the documents and also relate them to the various AC2 activities. Hence, a Document content type was added along with the necessary pages to access all documents, view documents by activity, or view documents with other content by tags. Together this creates the AC2 Library.
The AC2 Library has four primary capabilities:
A method to add a document to the site
A method to view, sort, search for documents in the site
A method to see new and all documents associated with Core Activities
A method to see documents organized by keywords, also called tags
How does it work?
To add a document click the "New Document" link in the User Menu located in the side bar of content pages. This will load the add document form. Enter a document title and check the appropriate Core Activities for the document to link it to its respective activities. Next, enter any tags that you think are appropriate. Type a letter and wait to see if an existing tag that you'd like to use, otherwise enter a new tag. Add as many as you like separating each one with a comma. In the Description field write a short summary. This will be displayed in full on the document page, and the first 200 characters will be displayed on pages listing the document.
Now upload the document as a PDF files (.pdf extension is required). The PDF is the "final" public distribution. The system is set up to capture the first page of the PDF as an image for display in summaries where the document is listed. In the full display page, the system's PDF viewer will display the document directly in the page. After the document is loaded, additional references can be added such as content in the system (Related Content, works like tags [above]) and external links. Detailed references should be part of the document, so you do not need to do that here. Finally, attachments (Word docs, Excel, or txt) can be added as original (or working) sources.
To view documents click the "Documents" link in the Key Pages menu in the Site's Footer. This will return the AC2 Library page were all documents will be listed. Documents are displayed in reverse chronological order (newest first) by default. You can also sort the page by title (ascending or descending) and search for documents by words in their descriptions, or by their tags. From this list, documents can be downloaded directly, or clicked on to view details in the document page (below).
Documents can also be viewed in each Core Activity. Like Events, Posters, and Blogs, the three most recently contributed documents are shown on each Core Activity page. Clicking the "View More Documents" link returns a list of all documents for that activity.
The Document Page provides details for each document and a way to view the document with in the page using the sites built in PDF viewer. Features within the PDF viewer can be used to download the file.
Example of a document. To view a document click "Documents" in the Key Pages menu of the footer. Next, click on the document's title, image, or "more" link on a desired document in the AC2 Library page. Use the search and sort tools to find a document the AC2 Library.
First image is the top half of the add a document form. The form is accessed via the "New Document" link in the User Menu. In the form enter a title, select a Core Activity, and add any tags and a brief description.
Second image is the lower half of add document form showing fields for adding the PDF document, references to related content in the AC2 site and external websites (external links), and attachments.